Frequently Asked Questions

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NOTE: These are actual questions from our customers, and our answers. We endeavor to monitor and keep this information up to date. To confirm the information here, please do not hesitate to contact our office.

Corporate Registries
You may dissolve a corporation if the owner has passed away at West-End Registries. You will need to supply your valid photo ID to dissolve a corporation, we would list you as an agent for the corporation for the person requesting the service. There is a fee of $84.00 for the corporation dissolution. We would change the sole director to inactive. The date that they passed away would be the director's cessation date. We do not need a funeral statement or a death certificate. With a corporate dissolution, a record keeper is required. The record keeper is a person who has been granted custody of the documents and records of a dissolved corporation.
The historical searches cannot be submitted online. You may submit the historical search by emailing our office, please include the information you are looking for. We will send you a payment request by email to process the credit card. Once paid we can process the historical search and email the results back to you. If there are articles of incorporation (schedules) for the corporation, they would be included with the historical search. For change documents, each filing has a separate document that may be ordered. Any corporate change, would be accessed as a historical search for each recorded change. If you are going to be processing historical searches often, you can look at getting an account with our office. You would be billed monthly instead of paying for each service.
We can order original registration documents and annual reports for the society. The Alberta Corporate Search will not include the bylaws or the annual reports as these are a microfilm document that may be ordered and supplied by AB Corporate Registries. The Corporate Search will include, registered and records address for the society, along with the name and address for the directors/shareholders. The fee to order corporate microfilm is $20. As far as I know, you will receive all documents that have been microfilmed since the original registration date of the society. If you would like to proceed, I can send you a payment link for credit card payments. Once payment is received we would order the microfilm, the documents should be available in 24 - 48 hours.
To register a tradename or partnership, the Declaration of Tradename or Partnership are available on our website @ https://registryagent.ca/info/cr/overview. We will need valid photo ID for the individual that is registering the business. The fee is $65.00. We will complete a pre-search for the business name to ensure you are not registering an identical or very similar name to an existing business. A formal NUANS is not required, but if you prefer to complete the NUANS, the fee is $57.75 in addition to the business registration.
You may request a copy of your corporate annual return filing. Any re-prints after 5 days of the service, must be requested as a service print in the corporate registry system. There is a fee of $23 to reprint the annual return proof of filing.
To locate the owner of a business, you may request a corporate search on our website @ https://registryagent.ca/cr/search. The corporate search results will be emailed to you in a few minutes. The corporate search results will include: - Corporate name, Corporate Access Number, business number – if assigned, and legal entity status, registration date - Registered office address and records address - Email address, if recorded - Director’s name, address, and appointment date (as recorded on the Alberta Corporate Registry system) - Shareholder’s name, address, and percentage of voting shares (as recorded on the Alberta Corporate Registry system) - Articles of incorporation (additional article attachments may be available upon request) - Filing history
The annual return is due each year during the anniversary month of the incorporation date. A reminder email may be sent to the corporation approximately 2 weeks prior to the anniversary month. If the email is not received, you are still required to file the annual return. You may file the annual return on our website at https://registryagent.ca/cr/annualreturn. Once the annual return is submitted online with payment, the proof of filing will be emailed within 1 hour during business hours.
The trade name is the simplest form of a business organization. The proprietor assumes all responsibilities for the business including financing, operation, taxes, and accepts all profits or losses. If the business fails, the owner must assume total liability. This means all assets, whether business or personal, can be legally taken and used to discharge the liability. ADVANTAGES: - Organization can be informal and flexible. - Easy to start and affordable. DISADVANTAGES: - Profits are personally taxable. - The company ends with the death of the proprietor. - Personally liable for all debts and judgments against the business. -Filing a declaration does not give any right of ownership of the name. The incorporation is a separate legal entity from the directors or shareholders within the corporation. There will be a separate tax filing for the corporation, separate from the directors or shareholders within the corporation. ADVANTAGES: -Limited liability - The limited company forms a distinct legal entity apart from the owners. Therefore, no shareholder of the company can be held personally liable for the debts, obligations or acts of the company. The liability of a shareholder is limited to the value of that shareholders shares. - Ownership of a limited company is easily transferred by the selling of shares, without upsetting the management of the business. - No other limited company can use the exact same name. - The life of the limited company does not end with the death of a shareholder. DISADVANTAGES: - Costs are higher when incorporating and additional records are required. -Annual returns must be filed yearly to keep the company active. West-End Registries may provide general information. When deciding on what type of business you should register, we are unable to provide legal advice. We recommend that you consult with a lawyer or an accountant.
We can process a NUANS search for your proposed corporation. The NUANS fee is $57.75. The NUANS will reserve your name for 90 days to provide time to incorporate the business. When you are ready to incorporate, or if you would like to proceed now, we can complete the incorporation for you also. The fee to register the incorporation (including the NUANS) is $542.75. Or we can provide a minute book package for $726.50, which includes the incorporation, NUANS, a minute book, and a corporate seal (raised paper seal).
To change the name of your Alberta Incorporation, you will need a NUANS (name search) for the proposed name. Then we process the name change. We can process the name change by email or in person. If it is by email, you will need to supply the name of the corporation, the Corporate Access Number, the new name, and the authorized representative’s valid photo ID. The fee for the NUANS is $57.75 and the corporate name change is $130.00.
The annual return form can be located and submitted on our website at https://registryagent.ca/cr/annualreturn/overview/alberta-online-annual-return-filings.
To locate the start and end date for the director and shareholder, there would be possibly 2 records that need to be requested. A director would have a cessation date listed on the copy of the proof of filing in which they become inactive. To obtain the shareholder cessation, I can print the last record the individual appears on the corporate documents and the next corporate record when they does not appear. The shareholder doesn’t have a cessation date listed on the corporate records. Using the 2 proofs of filing, the date range of removal would be known. The fee for each corporate record is $23.00.
First step is to complete a pre-search for any similar corporations registered in Alberta. When a unique name is located, we can process a NUANS search. The NUANS fee is $57.75. The NUANS will reserve your proposed corporate name for 90 days to provide time to incorporate the business. When you are ready to incorporate, or if you would like to proceed now, we can complete the incorporation for you also. I can forward the incorporation application. The fee to register the incorporation (including the NUANS) is $542.75. Or we can provide a minute book package for $726.50, which includes the incorporation, NUANS, a minute book, and a corporate seal (raised paper seal).
Please send the company name that you need to search. We will verify it is registered in Alberta, then send a payment request by email. Once the payment is completed, I will send the corporate search results.
We can process a corporate name search -NUANS, for your proposed professional corporation, the NUANS fee is $57.75. The NUANS will reserve your corporate name for 90 days to provide time to incorporate the business. If you would like to incorporate, the fee to register the incorporation (including the NUANS) is $542.75. Or we can provide a minute book package for $726.50, which includes the incorporation, NUANS, a minute book, and a corporate seal (raised paper seal). Please find the incorporation application at https://registryagent.ca/areas/cr/content/Incorporation_and_Minute_Book_Setup_Information.pdf With a professional corporation, there are additional requirements with your professional governing body. In most professions, the articles of incorporation must be endorsed by the Alberta governing body. Alberta governing bodies: • chartered professional accounting - Chartered Professional Accountants of Alberta • chiropractic - The Alberta College and Association of Chiropractors • dentistry - The Alberta Dental Association and College • law - Law Society of Alberta • medicine - College of Physicians and Surgeons of the Province of Alberta • optometry - The Alberta College of Optometrists
During the registration process, we will complete a pre-search for the business name to ensure you are not registering an identical or very similar name to an existing business. A formal NUANS is not required, but if you prefer to complete the NUANS, the fee is $57.75. To register a tradename or partnership, the Declaration of Tradename or Partnership are available on our website @ https://registryagent.ca/info/cr/overview. The fee is $65.00. If applying in person we will need valid photo ID for the individual that is registering the business. If you would prefer to register remotely, please complete the form and submit by email along with a clear copy of your valid photo ID. If you would like to proceed with the NUANS, please provide the corporate name you would like to search. I will send a payment link for the $57.75. Once the payment is completed I will email the NUANS results to you.